# HOD Quality at ASSB — Activity Log

Chronological record of every material role event. One section per date.

*Note: this is a role portfolio, not a deliverable project. Entries = role events (COP cases, audits, decisions, milestones), not file changes.*

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## 2026-04 (approx) · R101 CO2 emission NG opened (Yaris G 2026)

**What happened:**
- R101 CO2 emission NG case opened at ASSB
- Yaris G 2026 line affected
- Severity: potential stop shipment
- Case ownership: HOD Quality (sir)

**Status:** OPEN — tracked in `/home/ubuntu/PERMANENT/TBP/cop_real_cases/`

**DC thread:** https://discord.com/channels/1484094193851957312/1516421236446724248

**Next:**
- [ ] Root cause investigation
- [ ] Corrective action plan per IATF 16949 clause 10.2.1

---

## 2026 (rolling) · Innova stop lamp label NG opened

**What happened:**
- Innova stop lamp label NG case opened at ASSB
- Severity: actual stop shipment (worse than R101)
- Case ownership: HOD Quality (sir)

**Status:** OPEN — tracked in `/home/ubuntu/PERMANENT/TBP/cop_real_cases/`

**DC thread:** https://discord.com/channels/1484094193851957312/1516421236446724248

**Next:**
- [ ] Label traceability audit (8.5.2 + 8.5.2.1)
- [ ] Customer communication timeline

---

## 2026-06-15 → 2026-06-16 · IATF 16949 recert audit COMPLETED

**What happened:**
- IATF 16949:2016 recertification audit at ASSB
- Auditor: Keiko Matsuura (VCA)
- Duration: 2 days (15-16 Jun 2026)
- Outcome: COMPLETED — feedback / nonconformities pending

**Anchor clauses covered:** 7.5.3.2, 8.5.2, 8.5.2.1, 8.7.1.2, 10.2.1

**Status:** Audit closed; findings report awaited

**Telegram ping:** YES — sir flagged audit completion as plant-wide event

**Next:**
- [ ] BotBot pulls audit findings from VCA report once issued
- [ ] Sir prioritises major/minor findings into 30-day closure plan
- [ ] Map findings → AI Inspection Project inputs (digital record would have prevented X)

---

## 2026-06-20 · Role portfolio folder standardized

**What changed:**
- `/home/ubuntu/PERMANENT/_STANDARD/project_folder_standard.md` — created, status: NEW (cross-project standard locked)
- `README.md` — created
- `TARGET.md` — created (role charter, scope IN/OUT, active COP cases, KPIs)
- `activity_log.md` — created (this file)

**Note:** Per "DO NOT modify or move existing files" rule, real COP case files stay in `/home/ubuntu/PERMANENT/TBP/cop_real_cases/`. This folder is the role-level index.

**Telegram ping:** silent — backlog standardisation work

**Next:**
- [ ] Receive VCA audit findings (Keiko Matsuura report)
- [ ] Closure plan for any open findings within 30 days
- [ ] Monthly COP case review (R101 + Innova)
- [ ] Quarterly Plant Director track evidence summary

---

## 2026-06-20 · Role landing page built + Project Hub master index

**What changed:**
- `/home/ubuntu/PERMANENT/index.html` — created (master Project Hub, links to all 4 projects)
- `index.html` — created (HOD Quality role portfolio landing page, mirrors Income Tax layout)
- VPS port 8096 — now serves the master hub at `http://43.156.228.124:8096/`
- VPS port 8096 also serves `http://43.156.228.124:8096/HOD_Quality_ASSB/` as the role-specific landing page
- All 4 VPS endpoints (8096/8097/8098/8099) HTTP 200, proper titles

**Next:**
- [ ] Sir opens master hub at port 8096, confirms all 4 project links work
- [ ] Future role events logged in this activity_log.md; landing page links stay stable

---

## 2026-06-30 · Hoshin Kanri FY2027 catalogued

**What changed:**
- `hoshin_kanri_fy2027/hoshin_fy2027_raw.txt` (18 KB) — copied from cron output, status: NEW
- `hoshin_kanri_fy2027/README.md` (5 KB) — created, status: NEW (clean readable summary)

**Context:**
- Sir asked "Do u have my Hoshin Kanri"
- Located source: `/home/ubuntu/.hermes/cron/output/ASSB_HOSHIN_FY2027_CLEANED.txt` (auto-OCR'd PDF)
- 35-page ASSB Strategic Planning Unit Template B (April 2026)
- Function: QUALITY — "Protect Customer Function" with Zero NC target
- 12 KPIs across SQA / FTR / Yard / NCI / Hanedashi / In-line / QG

**Why this matters:**
- Hoshin is sir's north-star for FY2027 quality targets
- Links directly to AI Inspection Project (centralised DB enables real-time KPI tracking)
- Links to Quality Intelligence newsletter (external benchmarks)
- Links to TBP work (problem-solving feed into NC reduction)

**Cross-references added:**
- IATF 16949:2016 clauses 7.5.3.2 / 8.4.1 / 8.5.2 / 8.7.1.2 / 10.2.1

**Telegram ping:** silent (cataloguing, no decision needed)
**Discord ping:** silent (internal doc only)

**Next:**
- [ ] Locate original PDF (search Drive + local archives)
- [ ] Cross-link AI Inspection Project A3 → Hoshin KPIs (3.5 NCI = AI risk scoring pillar)
- [ ] Verify FY2027 progress vs Q1 baseline

---

## 2026-06-30 · HK 2026 Drive folder shared + sources downloaded

**What changed:**
- `hoshin_kanri_fy2027/sources/Template_A_FY2027_ASSB_HK.pptx` (1.1 MB) — downloaded from Drive, status: NEW
- `hoshin_kanri_fy2027/sources/Template_B_FY2027_ASSB_HK.pdf` (1.2 MB) — downloaded from Drive, status: NEW

**Context:**
- Sir shared the "Hoshin Kanri 2026" Drive folder (Google Drive ID 1DR7hxx1L6OvhjMOR7F3XyuEUm9AA23lR) at 06:13 MYT
- Folder contained 2 files: Template A (1 slide PPTX with theme) + Template B (35-page detailed PDF)
- Drive API used to download (rclone failed due to file/folder naming)

**Template A — 1 slide with theme:**
- "High Quality" Customer Real Satisfaction
- 3 pillars: Protect Customer / In House Quality / Value Creation
- Quality = Shipping Quality Audit + Quality Gate + Field Technical Report

**Template B — 35-page detailed FY2027 plan:**
- FY2026 reflections (Jan 2025 - May 2026 actuals)
- FY2027 target: Zero NC across all quality functions
- 12 KPIs (FTR, Yard Out, NCI, Hanedashi, In-line, QG, etc.)
- Quarterly schedule Q3 FY27 → Q2 FY28+
- 5 main action categories: Education/OJT, QR/QS, Digitalization, Internal Audit, MIFC

**Cross-references:**
- Template A is the strategic overview (1 slide summary)
- Template B is the detailed execution plan (35 pages)
- Sir's request: build a deck that starts from importance of quality → leads to Template A as action plan

**Telegram ping:** silent (file download, no decision)
**Discord ping:** silent

**Next:**
- [ ] Build presentation deck (~18-22 slides) starting from quality importance → Template A action plan
- [ ] BotBot subagent dispatched (deleg_6c9b1369) — deck.html output expected
- [ ] Drive sync deck + serve on VPS port 8114

---

## 2026-06-30 · Hoshin Kanri deck built (22 slides)

**What changed:**
- `hoshin_kanri_fy2027/deck.html` (41 KB) — created, status: NEW

**Context:**
- Sir asked for deck starting from importance of quality → leading to Template A action plan
- Built self-contained HTML deck with 22 slides

**Deck structure:**
1. Cover: "High Quality" Customer Real Satisfaction
2. Table of Contents
3-4. Why Quality Matters (3 cases + global benchmarks)
5-6. ASSB Context + Industry trends (before/after)
7-9. FY2026 Reflections + Gap + Why Now
10. Vision: "High Quality" Customer Real Satisfaction
11-12. 3 Pillars + KPI mapping
13-14. KPI Dashboard + Risk Heatmap
15-16. 5 Action Categories + Top 6 Action Items
17. Quarterly Schedule (Q2 FY27 done → FY28+)
18-19. Template A (cover) + Action Map
20-22. Cross-references + Closing + Acknowledgments

**Features:**
- 22 slides (16:9 aspect ratio)
- Navy/cyan/gold Toyota corporate palette
- Click-to-jump navigation + arrow keys
- Print-ready (Ctrl+P saves as PDF)
- Mobile responsive
- Live: http://43.156.228.124:8114/hoshin_kanri_fy2027/deck.html

**Telegram ping:** YES (deck ready for sir's review)
**Discord ping:** silent (internal doc only)

**Next:**
- [ ] Sir reviews deck + suggests edits
- [ ] Convert to PDF via Ctrl+P if sir wants printable version
- [ ] Add to AI Firm 2027 dQMS pitch deck as reference case study

---

## 2026-06-30 · PowerPoint version of Hoshin Kanri deck built

**What changed:**
- `hoshin_kanri_fy2027/Hoshin_Kanri_FY2027.pptx` (75 KB) — created, status: NEW

**Context:**
- Sir said "Make it slide" → interpreted as convert to PowerPoint (.pptx) for proper corporate presentation
- Built using python-pptx 1.0.2
- 22 slides, 16:9 widescreen (13.333" × 7.5")
- Toyota corporate palette (navy #0c2d4a + cyan #069fc7 + gold #d4a53b)

**Deck contents (matches HTML version):**
1. Cover: "High Quality" Customer Real Satisfaction
2. Table of Contents
3-4. Why Quality Matters + Stakes (Motomachi 42% benchmark)
5-6. ASSB Context + Industry Trends (before/after)
7-9. FY2026 Reflections + Gap + Why Now
10. Vision (cover-style)
11-12. 3 Pillars + KPI mapping table
13-14. KPI Dashboard + Risk Heatmap
15-16. 5 Action Categories + Top 6 Items
17. Quarterly Schedule (timeline)
18-19. Template A (cover) + Action Map
20. Cross-References + IATF clauses
21. Closing Commitments
22. Acknowledgments

**Features:**
- True PowerPoint format — opens in MS PowerPoint, Google Slides, LibreOffice, Keynote
- Editable in any office app
- Same content as HTML version
- 16:9 widescreen
- Drive-synced

**Telegram ping:** YES
**Discord ping:** silent

**Next:**
- [ ] Sir opens in PowerPoint/Google Slides and reviews
- [ ] Edit if needed
- [ ] Present at HOD Quality review meeting

---

## 2026-06-30 · FY27 Chan WS workshop slide captured

**What changed:**
- `workshops/2026-06-29_Chan_WS/slide_original.jpg` (image) — saved
- `workshops/2026-06-29_Chan_WS/transcript.md` (1 KB) — OCR transcript created

**Context:**
- Sir shared a photo from the FY27 Change Workshop (Chan WS) on 29 Jun 2026
- Topic: Operations Efficiency Up — 3 actions:
  1. Eliminate 'Goyokiki / Sharking'
  2. Oshimaka process
  3. DX Automation at Final Conveyance
- Connects directly to FY27 Hoshin Kanri I built earlier

**Cross-references:**
- TBP Daily Dashboard (problem-solving framework)
- AI Inspection Project (centralised DB)
- Quality Intelligence newsletter (SQM benchmarks)

**Telegram ping:** silent
**Discord ping:** silent

---

## 2026-07-01 · Self-hosted SearXNG proxy + Extract service deployed

**What changed:**
- `/home/ubuntu/.hermes/services/searxng_proxy/proxy.py` (7.3 KB) — SearXNG-compatible API
- `/home/ubuntu/.hermes/services/searxng_proxy/extract.py` (3.2 KB) — chromium-based content extractor
- Port 8888 (search) + Port 8889 (extract) registered in VPS auto-restart
- `SEARXNG_URL=http://localhost:8888` added to .env
- `web.search_backend: searxng` set in config.yaml
- searxng-search skill installed (optional fallback)

**Context:**
- Sir asked "A" → set up self-hosted SearXNG (best free option per docs)
- Docker NOT available on VPS → used custom Python proxy
- SearXNG official image (in k3s) failed to start (port parsing bug)
- Public SearXNG instances all rate-limited / 403
- Built 2-service replacement:
  - **Port 8888 (search):** Brave API + DDG fallback, returns SearXNG JSON format
  - **Port 8889 (extract):** chromium --dump-dom for content extraction

**Tested:**
- web_search_tool: ✅ Returns search results (3 results, real URLs)
- web_extract_tool: ✅ Returns 32K chars from CoinGecko page (via chromium)
- Hermes web_tools CLI: ✅ "Web backend: searxng"
- Both services on ports 8888/8889, registered for auto-restart

**Cost:** $0/month (uses existing Brave API key + chromium)

**Telegram ping:** silent
**Discord ping:** silent

---

## 2026-07-01 · Calendar discrepancy investigation (Teams vs Outlook)

**What happened:**
- Sir noticed Teams screenshot (8:00, 8:30, 9:00, 9:30, 11:00 MYT) didn't match Google Calendar
- Initial hypothesis: Outlook sync issue. Investigation proved wrong.

**Investigation steps:**
1. Queried all 5 calendars visible to myagentbotz@gmail.com token
2. Found 2 Toyota shared calendars + sir's personal + holidays
3. Got Jul 2 events from both Toyota calendars
4. Discovered the timezone display bug (API returns UTC)
5. Discovered the real discrepancy after proper MYT conversion

**Real findings (Jul 2, 2026):**

| Time (MYT) | Daily Brief (Google Cal) | Teams Screenshot (Outlook) |
|---|---|---|
| 08:00 | (missing) | Monthly Production Meeting (MPM) - June '26 |
| 08:30 | SAP Asakai | BRP ASAKAI |
| 09:00 | (missing) | Daily Turnover and Recruitment Update Status |
| 09:30 | BRP ASAKAI | SAP Asakai |
| 11:00 | BRP & SAP QC HW | BRP & SAP QC HW (SAME) |
| 14:00 | KPI GAP Analysis | (missing) |
| 16:00 | Yuichi 2026 | (missing) |
| 17:00 | H/W FOLLOW UP WITH SNS | (missing) |

**Three issues identified:**
1. SAP Asakai vs BRP ASAKAI are SWAPPED in Teams vs Calendar
2. 5 events missing from Teams: MPM, Daily Turnover, KPI GAP, Yuichi, H/W Follow Up
3. Some events may be in different calendars that Teams isn't synced with

**Recommended actions for sir:**
- Check Outlook → "Add Calendar" → make sure both Toyota shared calendars are added
- Verify 38tfi5... and kjel6... calendars are both in Outlook
- If sync broken, contact Toyota IT

**Telegram ping:** silent
**Discord ping:** silent